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Finance Committee approves computer purchase, tweaks replacement fund
Summary
The Brookfield Finance Committee approved purchase of desktop and laptop computers from Vanguard Computers, Inc., based on a same-day quote estimating $598,000, and approved a $145,000 amendment to the 2026 Computer Replacement fund to cover higher costs.
The Finance Committee of the City of Brookfield on June 16 approved a resolution to purchase desktop and laptop computers from Vanguard Computers, Inc., and amended the 2026 Computer Replacement fund to cover higher-than-expected costs.
Kevin Beck, Director of Information Technology, told the committee that vendor pricing models have shifted and quotes are changing daily, and that the City’s estimated cost based on a quote received that day is $598,000. Beck said final pricing could vary slightly when the order is placed this week.
To help cover the increase, the Director of Finance and Administration requested a budget amendment to the Computer Replacement fund. Sarah Kitsembel, Finance Director, had sought an amendment originally listed as $175,000 but said updated pricing reduced the request to $145,000; Alderman Sara Monty moved to approve appropriating $145,000 to expenditure account 25121264-601000, and the motion passed 7-0.
Alderman Chris Blackburn moved the purchase resolution; Alderman Eric Fugleberg seconded. The committee voted unanimously to approve the vendor purchase and the budget amendment.
The committee did not identify additional procurement alternatives during the meeting, and members indicated the approvals would allow staff to place the order this week. The committee’s action authorizes the purchase and the appropriation but does not include additional details such as final vendor contract terms or the precise delivery schedule.
