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City board defers police scheduling-software decision after lacking quorum
Summary
A Waukesha City workshop ended without action after members failed to reach a quorum, delaying a decision on replacing police scheduling software. Staff said the Police Department needs the new system ready before Aug. 1 and recommended taking the item to the city council with a PD representative.
A workshop of city board members and staff ended without formal action after attendees failed to reach a quorum, leaving a time-sensitive police scheduling-software decision unresolved.
The discussion centered on replacing or integrating software used to manage Police Department shifts and time-off requests. "Time sensitive is our PD contract," one participant said, flagging that the scheduling decision affects upcoming vacation picks and shift selections.
Staff provided history and context on the procurement timeline, saying the review began last March and that the group paused earlier this year while evaluating integration options. The staff member said the team had considered using Telestaff to communicate with the department's Kronos system, but that integration plans "fell apart" during the evaluation and left the project on hold for several months.
Staff said implementation is a substantial effort and expressed the need to have the system installed and users familiar with it before Aug. 1 so the department can complete shift selections and vacation assignments for the next scheduling cycle. "It's gonna be a pretty heavy lift to switch everything over," the staff member said, urging more lead time for training and testing.
The board did not have a quorum and could not take a formal vote. "It doesn't look like we're gonna have a quorum, so we can't take action on it," the presiding member said. Attendees apologized to staff for the inconvenience and discussed next steps: several participants recommended IT or Chris bring the item directly to the city council and ensure a Police Department representative or the chief is present to answer user-level questions.
Because no formal action was taken, the item will be carried forward through staff channels or placed on a future council agenda so elected officials can consider any contract or procurement approvals. The workshop adjourned after participants acknowledged they had run over time.
