Quartzsite council approves ledger but pulls three checks for follow-up

The Quartzsite Town Council voted to approve most of the ledger of accounts payable while removing three checks for further documentation.

Council Member Nancinsoo said the backup materials for several vendors were vague or incomplete, citing items labeled generically (for example, invoices showing only "c attached" or broad descriptions such as "shop supplies"). "The support documents that I have are not all explanatory," Nancinsoo said, urging the council to withhold a small set of checks until staff can provide clearer detail.

Council Member Bearkat recommended taking out the questioned items now and approving the remainder of the register so payments already issued would not be delayed. Council Member Goldberg moved to accept the payable check series and payroll series with exceptions for checks numbered 54112, 54131 and 54194; the motion was seconded and approved.

The payroll check series approved included checks 54101 through 54109 and 54170 through 54179. The council recorded a post‑exclusion total of $216,267.82; the mayor called for any nays or abstentions and none were stated.

The three excluded checks were ordered placed on the next agenda so staff can provide the requested invoice breakdowns and supporting documentation. Council members emphasized that the dollar amounts in question were not large but that the council expects sufficient detail in the backup for routine accountability.

The council’s action was procedural: payments will proceed for all approved items, and staff will return with fuller backup on the three excluded checks for council review.