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RSU 23 board approves shared-service agreements, policy updates and reports $100,000+ carryover
Summary
The RSU 23 board unanimously approved agreements to share an IT director with Saco and an Adult Education director with MSAD 55, adopted several procurement and personnel policies, and heard a finance report showing more than $100,000 in carryover and payoff of prior debts.
At its Aug. 17, 2017 meeting in Old Orchard Beach, the RSU 23 board unanimously approved two inter-district shared-service agreements and adopted multiple administrative policies while receiving a finance update that reported over $100,000 in carryover.
The board approved an agreement to share an information-technology director with the City of Saco and a separate agreement to share an Adult Education director with MSAD 55. Both motions were approved unanimously.
The board also approved participation in the Biddeford/Saco Savings community debit card program; the minutes note that details will follow. In addition, the board adopted the superintendent evaluation tool as presented and voted unanimously to approve several policies related to procurement, personnel and transportation: DJH (Purchasing and Contracting Procurement Staff Code of Conduct), GBEBA (Staff Dress Code), EEA (Student Transportation), DJ (Bidding/Purchasing), and DJ-R (Federal Procurement manual for Maine School Units).
In committee reports, Board Chair David Boudreau said the finance committee did not meet formally over the summer but that last year’s budget has been closed and the district has “over $100,000 in carryover.” He said the district paid off a negative fund balance and cleared food-service debt; the minutes record that part of an additional state allocation had to be returned to taxpayers and that the carryover will be used as an emergency fund. Boudreau said the board will reconvene committee business in September and noted that auditors will be in the district the following week.
Operational notes included that all buses have been delivered and lettered except for a transit van expected in October, and that playground equipment was ordered and expected the week of Aug. 21. The board adjourned at 6:40 p.m.
The minutes do not provide contractual text for the shared-service agreements or the debit-card program; the board motion records approval "with details to follow," so administrative staff will need to provide the final agreements and program details for public review.
