Commissioners approve weed-control contract with edits after questions about term and mapping

Treasure County commissioners voted May 19 to accept a county weed-control contract after commissioners and members of the public pressed for clarifications on contract term, notification addresses and reporting formats. Speaker 2 moved to accept the contract with corrections to the dates and addresses; the motion passed on a voice vote.

Why it matters: The contract covers county noxious-weed control and includes electronic mapping and invoicing that commissioners said must be delivered in a format usable by county staff. Commissioners said they preferred aligning the contract to the county fiscal year (ending June 30) to avoid crossing seasons and to ensure budgeting clarity.

What was decided: The board approved the contract contingent on the contractor making specific edits: clarifying the definition and end date of “spray season,” directing breach notices to the address listed on page three (or the new page-one address if moved), and confirming that KML/electronic maps accompany invoices. Speaker 2 made the motion to accept the contract with those corrections; the board voted in favor and asked staff to have the changes made and return the document for Marla’s signature.

Discussion highlights: A contractor who identified attendees and staff described operational details including how spray log data creates KML files for mapping and confirmed the county would receive maps with invoices. Commissioners asked for a one-year term tied to fiscal timing and noted a $10,000 cap for maintenance in the draft. Rosebud County staff offered to train local contractors and recommended an MOU for occasional cross-county weed-coordinator services.

Next steps: County staff will work with the contractor to make the requested edits and return the finalized contract for signatures. The board instructed Tyler to coordinate the changes and notify commissioners when the contract is ready for signature.