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Board accepts suspense list, closes capital accounts and approves budget transfers
Summary
The board approved the annual suspense list totaling $14,538.97, accepted closures of completed capital accounts, approved a $5,080 purchase to update planning maps, and authorized year‑end budget transfers to address about $250,000 in overages and bring the budget in balance.
The board approved several routine but consequential financial housekeeping items during the meeting.
Suspense list: Heidi explained the statutory requirement to file a suspense list of likely uncollectible accounts and presented $14,538.97 in accounts: $3,779.94 in motor vehicle accounts (decedents/out‑of‑state collections), $82.33 in personal property, and $9,956.70 tied to a Bradley Park Road parcel purchased by the Connecticut Airport Authority with a pilot tax‑exemption gap. The board moved, seconded and approved acceptance of the suspense report.
Capital closures and returns: Staff presented completed capital account closeouts, including federal closeouts totaling $23,286 and several Board of Education accounts (mostly zero balances). The board approved returning unneeded balances from closed capital accounts to the general fund.
Planning maps: The board approved a $5,080 capital purchase to update 11 planning maps and purchase printed reference materials needed for the town’s POCD (plan of conservation and development). Staff estimated a 60‑day turnaround for the materials and noted the maps generally have a 10‑year useful life.
Budget transfers: Jason said the town faced about $250,000 in overages that staff addressed through transfers and internal adjustments (spending freeze, reduced hours for referendum work, reallocated hours), and presented the fiscal‑year‑end transfer package. Board members asked specific questions about police unencumbered funds related to a recent resident trooper invoice and fire department lines affected by the mid‑year spending freeze; staff explained the trooper invoice timing and that some deferred fire purchases will be processed July 1. The board voted to approve the updated FY26 year‑end transfers as submitted.
What happens next: Staff will file the suspense list per statute, return closed capital balances to the general fund, and execute the approved transfers. The capital plan will be updated and brought back to the board in September/October for adoption ahead of the next budget cycle.
