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Collingswood board reviews shared‑service agreement with borough for Rec Plan, playground access and maintenance
Summary
The board reviewed a draft shared‑services agreement with the Borough to expand Recreation access to school playgrounds (opening June 24) and asked staff to clarify locking/monitoring, custodial coverage and bid/timing constraints; architects will issue bids after both agencies approve the plan.
At the June 16 Committee of the Whole meeting, Collingswood school administrators briefed the board on a draft shared‑service agreement with the Borough to operate expanded recreation programming and open additional playground space beginning June 24.
Business administrator Beth Ann Coleman summarized the draft agreement and said the borough was expected to act on a similar resolution at its meeting. The materials included a mock‑up of the recreation plan and changes to the original scope: the common playground was removed from the plan but other shared spaces remain. Coleman said the 'biggest change is the additional playground space that is no longer included in the cost and or this agreement' and that the architect will proceed with bids once both agencies approve the agreement.
Board members pressed for operational details: who will open and lock playgrounds at dusk, weekend hour coverage, custodial responsibilities and whether custodial night‑park shifts will cover the expanded access. Staff said they would coordinate with public works and report back on locking/monitoring arrangements and any additional costs. Trustees also asked about the capped construction commitment (reported by the borough as $10.5 million) and whether the district would need to value‑engineer elements if bids come in over budget.
Members requested a fuller presentation of the final design and lease details at the August joint meeting with borough leadership. Administrators said they will provide design drawings and clarified that step two after shared‑services approval will be to work out operational leases and fee details when usage and space‑request processes are operationalized.
Next steps: staff will contact public works about locking, provide an update to the board before June 24 if possible, and instruct the architect to prepare bid documents after both agencies approve the shared‑service resolution.
