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City Clerk outlines Laserfiche rollout, public records portal and contract app planned for 2026
Summary
City Clerk Melissa Collins told the Snohomish City Council that the city will transition to Laserfiche to manage public records workload and expects to launch a Public Records Portal and a Contract Management Application in 2026 to improve records access and contract tracking.
City Clerk Melissa Collins presented a plan May 28 for the City of Snohomish to transition to Laserfiche to address rising public records request volume and associated staff workload. The presentation described expected operational benefits, necessary implementation steps and a projected schedule for tools to support the program.
Collins said two applications tied to the Laserfiche implementation are scheduled for release in 2026: a Public Records Portal to streamline request intake and a Contract Management Application to centralize contract records and tracking. The presentation framed the transition as a way to reduce manual processing, improve response times and provide a single repository for records and contracts.
Council members asked questions and staff responded during the review; the minutes do not record detailed follow-up actions, a vote or a final implementation timeline beyond the 2026 target for the two applications. The record lists staff present for the meeting, including members of the city’s administrative and legal teams who will likely be involved in implementation.
Next steps recorded in the meeting minutes are limited to the planned transition; no formal motion or council vote on procurement or contract award appears in the minutes.
