Committee assigns beach contacts, plans outreach and letter to recruit volunteers

The committee spent the bulk of the meeting assigning individual members as named contacts for the town’s beaches and developing a plan to reengage volunteers. Committee member noted a "revised letter to be put on town letterhead" that could be used as an introduction when the committee approaches potential contacts.

Chair led a line‑by‑line review of the contact list, balancing assignments so no single member carried more than two primary contacts where possible. Members identified open or outdated contacts for beaches including Depot Street, Metcalf Memorial and Breakraft and agreed staff or the designated liaison should verify current ownership and sponsorship before outreach.

Committee member described a two‑step recruitment approach the group has used before: step one is an in‑person introduction and delivery of a signed letter explaining the contact role; step two is a formal sign‑up with an Adopt‑a‑Beach agreement and an introductory breakfast or orientation. Staff offered to provide supplies (bags and gloves) for volunteer cleanups and to arrange DPW pick‑up of collected debris.

The group asked the subcommittee (Pauline and others) to reach out to the contacts, confirm interest, and return with corrected contact information and any written materials for committee approval. Chair emphasized the outreach should be face‑to‑face where possible and that members should hand volunteers a simple pamphlet describing responsibilities.

No formal vote was required; members directed staff and the subcommittee to proceed and to return updates at the next meeting.