Mountainaire advances fence-staining RFPs and considers cost share after tree collapse

During its April 13 meeting, the Mountainaire Homeowner Association Board of Directors discussed the ongoing fence-staining and painting procurement and an individual fence-damage claim resulting from a collapsed tree at 2442 NE Sunnymede.

The Property Manager reported that RFPs for fence staining and painting have been issued to several vendors. Homeowner Roy Behling asked whether the top rails and posts would be included; the Treasurer confirmed they should be included and asked the Property Manager to update the RFP to make that scope explicit. The Property Manager confirmed that the management company (VIS) can mail RFP-related notices to renters and tenants.

Separately, the board reviewed a collapsed-tree incident that damaged a shared fence at 2442 NE Sunnymede. The board agreed that roughly half the fence is common HOA fencing and that it would like to see a vendor estimate before formally committing to contributions. Board members indicated that covering up to half of the repair costs may be reasonable; they also clarified that the board will pay vendors directly rather than reimburse the homeowner, and that the board will confirm whether the homeowner already has a vendor in mind or whether the HOA will contract a vendor.

No formal motion to obligate funds for the 2442 repair was recorded; the board asked for an estimate before making a commitment. The Property Manager will report back with estimates and a recommended approach for vendor selection and payment arrangements.