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South Jordan council adopts updated purchasing policy to clarify procurement thresholds and roles
Summary
The council unanimously approved Resolution R2026‑04 to update the city purchasing policy, clarifying procurement dollar thresholds, adding a CFO designee option, providing rules for quotes and noncompetitive purchases, and allowing solicitation of certain UDOT‑preapproved contractors.
South Jordan’s City Council unanimously approved Resolution R2026‑04 on Feb. 3, adopting an updated citywide purchasing policy intended to clarify procurement thresholds and administrative roles.
City Manager Dustin Lewis introduced the changes, saying the updates are mostly clerical clarifications and corrections to amounts that should have been adjusted previously. He told the council the policy now defines the purchasing officer as the CFO or a designee, updates the small‑purchase threshold to $0–$9,999.99 and the next tier to $10,000–$49,999.99, and clarifies procedures for obtaining and documenting quotes. "The changes that you'll see tonight ... were provided to you in your packet," Lewis said, adding staff walked through the policy with department directors.
Why it matters: Council members said the changes will improve efficiency and reduce ambiguity in procurement. Council member Shelton thanked staff for work to ensure the city gets best value; Lewis noted the revisions correct numbers intended to change in 2022 that had not been implemented.
Key details: The update also replaces the term "selection committee" with "project manager" for consistency; clarifies that documentation for noncompetitive purchases is to be submitted by the department director (changing "should" to "shall"); adds leases as a category that can qualify for the noncompetitive process; and permits soliciting competitive bids from preapproved contractors on UDOT’s list for signal work to secure better pricing.
The vote: Council member Zander moved to approve the resolution, Council member Kathy Johnson seconded, and the council approved the measure in a roll‑call vote with all members present voting yes.
What’s next: The policy takes effect as adopted. Staff will implement the revised procedures and update administrative practices to match the clarified thresholds and roles.
