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Little Flock tables $87,000 records-scanning contract after compliance questions
Summary
Council members tabled consideration of a Preferred Office Technologies contract for scanning 160 boxes at a cost of $87,000 after company representatives could not confirm CGIS and ACIC compliance; council moved the decision to January 2025.
Representatives of Preferred Office Technologies, identified in the minutes as Stephen Shepard (owner) and Alen Dickenson (president), presented a proposal to scan 160 boxes of city documents at a total cost of $87,000. The proposal included hardware and labor, two user licenses at $1,200 per year and 200 gigabytes of storage; the minutes note additional storage could be added at $300 per 100 gigabytes per year.
Council members asked whether the service met CGIS and ACIC compliance requirements; the representatives did not answer at the meeting and said they would confirm later. Because the company could not verify compliance, Council Member Debb Formanek moved to table a vote on the contract until January 2025 to allow verification of those compliance issues; Chris Cantwell seconded the motion and the council voted unanimously to table the item.
The minutes record the cost figures and the compliance question but do not include the full contract or a written compliance statement. The council recorded no public comment on the item. The city will revisit the contract in January 2025 for a final vote once compliance has been confirmed.
