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Mayflower council awards $777,136 paving contract, adopts resolutions on cleanup, bonuses, sewer and fire improvements
Summary
The Mayflower City Council voted to award a $777,136.60 contract to Redstone Construction for North Main Street paving and approved resolutions ordering a property cleanup, authorizing employee bonuses, expressing sewer-connection intent with Conway Corporation, and funding final fire-department improvements.
The Mayflower City Council on July 22 voted to award a contract to Redstone Construction Group for the North Main Street paving project and approved a package of routine resolutions including a property cleanup and personnel and capital appropriations.
Joe Moore of Halff Engineering told the council that Redstone was the low bidder at $777,136.60 and recommended the city approve that low receipt. Moore said the low bidder has worked on similar projects with the engineering firm and “we feel that they're responsible on the project.” He described a standard contract-processing timeline — roughly four weeks from council approval for bonds, insurance and signatures — and said the contract includes a one-year warranty. “One year warranty. It's included in the contract,” Moore said.
Council members pressed staff on staging-area logistics and schedule. Moore said staff and the contractor were working on two potential staging locations and hoped to have equipment on site before fall weather affects work. He also described the payment process: monthly pay requests tied to pay items, with a retainage (typically five or ten percent) withheld until project closeout, and liquidated damages for calendar-day overruns written into the contract.
During discussion, a council member requested periodic status reports from the contractor (for example, a simple percent-complete or red/amber/green status) to track progress month to month; Moore said that contractor reporting by pay item would make such monitoring feasible.
After discussion, a council member moved to award the contract to Redstone Construction Group in the amount of $777,136.60; the motion was seconded and passed on a roll-call vote (Mark Hickman, Zach Jeffrey, Pal Marks, James Snider and Larry Hill recorded “yes”). The vote effectuated staff authority to execute the contract consistent with the city's signatory rules and proceed to bonding and pre-construction work.
On related agenda business the council adopted Resolution 2025-29 ordering cleanup and repair of the property at 13 Paradise Circle and declaring the city's intent to bring the property up to code or demolish it if the owner does not comply. The council also adopted Resolution 2025-30, appropriating funds for one-time $40 bonuses for street and park department employees, and Resolution 2025-32, covering final fire-department improvements (a draft total of roughly $7,400 for drywall, electrical and HVAC items).
The council discussed an offer from New Hope Fire Department (Pike County) to purchase a decommissioned rescue vehicle previously approved for sale. Staff said the buyer expected to inspect the unit and could be on site with payment; the council reaffirmed a $30,000 minimum sale price pending inspection and any required resolution to complete the transfer.
What happens next: staff will execute the Redstone contract documents and schedule a pre-construction meeting. Contract administration details — insurance, bonds, retainage and monitoring reports — will follow the award. The resolutions take effect per the council action recorded at the meeting.
