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Select Board moves to advertise pavilion bids; pickleball-court options remain under review
Summary
The board voted to advertise specifications for a 12-by-20 pavilion to be put out to sealed bids and discussed competing options and costs for two pickleball courts (paint vs modular tile), noting limited contingency funds.
The Select Board voted to advertise a bid package for a 12-by-20 pavilion after members reviewed plans and scope, and discussed a timeline for receipt of sealed bids.
A board member who drew the pavilion plans presented the specs and recommended sending the project out to bid to allow construction this year; the member said plans and specifications will be a single package that includes excavation requirements. The board discussed advertisement deadlines with the clerk and agreed on a schedule that would allow sealed bids to be due in mid-June, giving bidders roughly a month to respond.
Separately, board members reviewed estimates for two proposed pickleball courts. One contractor told the board that paint might not adhere to the existing surface; paint-only estimates ranged from about $911.44 for a single coat to $4,376 for better coverage. Modular tile/specialty surface materials for two courts were quoted at roughly $12,600 and $18,400 depending on product choice. Board members expressed concern about paint durability and noted there is currently no contingency fund identified to cover the higher-cost surface option.
The board formally moved to advertise the pavilion project and discussed whether to permit electronic submission; staff clarified sealed bids were required. The board did not commit to a specific pickleball-surface option at the meeting and asked staff to collect further pricing and material information before a formal procurement decision.
The advertisement motion was procedural and intended to produce competitive bids for board review; staff will publish the ad and circulate bid documents once finalized.
