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Sonoita Elementary District Governing Board approves S.H.I.E.L.D. IGA, audit engagement and student appointments
Summary
At its Sept. 9 meeting, the Sonoita Elementary District Governing Board approved an IGA with the Santa Cruz County Superintendent’s Office for the S.H.I.E.L.D. program, FY25 audit engagement letters, student treasurer appointments and several staff and coach confirmations; AI integration was discussed and placed on a future agenda.
The Sonoita Elementary District Governing Board met Sept. 9, 2025, at the Elgin School Conference Room and approved a packet of routine business including an intergovernmental agreement for the S.H.I.E.L.D. program and FY25 audit engagement letters.
Board President Harry Dotson called the meeting to order at 5:00 p.m. and led the Pledge of Allegiance. After adopting the agenda, the board heard a superintendent’s report from Dan Erickson that listed district enrollment at 114 and named Students of the Month: Caroline Noon, kindergarten, and Callum Blevins, sixth grade.
In action items, the board approved an intergovernmental agreement (IGA) with the Santa Cruz County Superintendent’s Office to participate in the S.H.I.E.L.D. program. Harry Dotson moved to approve the agreement; Anthony Fennell seconded, and the motion carried, 4–0. The board also approved FY25 audit engagement letters with DRS CPA, PLLC; Dotson moved, Aaron Thomas seconded, motion carried, 4–0.
The board named Waylon Conover and Nexus Wagner as the FY26 first-semester middle school treasurers and corrected a prior coaches listing to show Jessica Carter as the FY25 head volleyball coach and Kyndra Ortiz as assistant coach; both motions passed unanimously. The board approved FY26 Friday Academy tutors (Jaimee Cass, Christine Clouse, Callie Mattus, Kyndra Ortiz and Yana Carter) and voted not to conduct a 2025 board self-evaluation, each motion carrying 4–0.
Members approved the consent agenda — including expense vouchers 1002–1004 and payroll vouchers 4–5 — by the same vote. The superintendent presented FY26 employee benefit options for board study; no formal action was taken on benefits at this meeting. Board members discussed AI integration and agreed to place that item on a future agenda for further consideration. The meeting adjourned at 5:49 p.m.
Votes at a glance: all recorded motions in the meeting passed unanimously, 4–0. Motions recorded and outcomes were: adopt agenda (approval), approve Aug. 5 minutes (approval), approve S.H.I.E.L.D. IGA (approval), approve FY25 audit engagement letters (approval), approve middle school treasurers (approval), correct volleyball coaches listing (approval), approve Friday Academy tutors (approval), decline 2025 board self-evaluation (approval), approve consent agenda (approval), adjourn meeting (approval).
The board noted future agenda items including student achievement and a fuller discussion of AI integration.
