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Select Board agrees to include asset-management software in 2026 budget after demonstration
Summary
The board agreed to include $15,000 in the 2026 budget to pilot Brightly asset-management software, which would inventory facilities, schedule preventive maintenance, and produce a 20‑year facilities forecast; annual subscription estimated at roughly $4,500.
The Select Board agreed to include $15,000 in the 2026 budget to fund an initial Brightly asset-management and facility-condition assessment installation and to budget an annual subscription (approx. $4,500) thereafter. A presenter explained the service inventories high‑value building assets, assigns manufacturer maintenance schedules, issues UPC‑style tags for items above a selected threshold (presenter suggested $3,000), and produces long‑range replacement and preventive‑maintenance forecasts.
Board members asked for vendor references and cautioned against the common municipal pitfall of buying software that does not deliver after the sales demonstration. The presenter said two nearby towns use Brightly and reported good experiences; the board agreed to follow the town’s purchasing policy and to spread initial costs across departmental operational budgets if approved.
The chair recommended allocating the purchase to the general government buildings line so the facilities work is funded centrally. The board agreed to place the funding in the 2026 warrant so departments can begin a phased inventory and prepare for a facilities manager role the town is considering.
