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Board approves FF&E bidding and QPA purchase of AV/IT equipment
Summary
The board authorized four FF&E bid packages to be issued July 1 and approved procurement of AV and IT equipment via the state's QPA process, with purchases contingent on contract review and purchase orders.
JS Held representatives asked the board to authorize major procurement steps for the new and existing convention center.
On FF&E, the owner team asked approval to issue four bid packages (office furniture; pre‑function/public spaces; event and banquet; equipment/operations). Mary (JS Held) told the board each package is expected to exceed $150,000, which triggers formal bidding; she said smaller items between $25,000 and $149,000, estimated at roughly $550,000 in total, will be handled through quotes later in the year. The board voted to issue the four bid packages with a schedule that anticipates issuing bids July 1, receiving responses July 29 and returning a recommendation at the August 19 meeting.
On AV and IT procurement, the board approved using the state's Qualified Purchasing Agent (QPA) process to purchase three equipment packages (new building, existing building, shared battery backup). Mary said ProBlue defined the AV/IT materials and that JS Held’s AV/IT reviewer had vetted the lists. She noted the vendor quotes are valid for two weeks and that the estimated spend is below prior budgeted estimates: "we had $400,000 for both consultants and equipment and we're falling under $300,000 at this point," she said. The board approved the QPA purchase contingent on final review of terms and conditions and the creation of a purchase order.
Both actions were approved by roll call votes.
