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Penfield board agrees to prepare CFA application support and lodge fee resolution
Summary
The board authorized staff to prepare a resolution supporting a CFA application (recommended for MS4 mapping) and asked staff to draft a fee‑schedule resolution to add a reservation fee for the Alpheus‑Clark House & Lodge and to standardize permit fees; staff presented an operational break‑even figure and proposed starting rates for board consideration.
The Penfield Town Board on June 17 instructed staff to prepare two near‑term resolutions: one to support a 2027 Consolidated Funding Application (CFA) for MS4 mapping and another to add reservation fees for the Alpheus‑Clark House & Lodge and standardize conditional and special use permit fees.
Staff said the CFA round announced for July 31 does not include trail construction, but recommended pursuing CFA funds for ongoing required work such as MS4 mapping. Staff asked the board to allow preparation of a resolution to memorialize the town’s support for a CFA application; the board agreed and staff said it would present a resolution for the July 1 legislative session.
On the fee schedule, staff presented operational calculations tied to janitorial and other grouped contracts and described a break‑even example based on 100 reservations per year. “If it’s 100 reservations, this is what the cost per reservation would be,” a staff presenter said, summarizing the estimate of roughly $1,150 per reservation as the basic break‑even calculation; staff cautioned that this excludes longer‑term maintenance costs.
Board members discussed whether to set a single flat daily rate or to differentiate resident and non‑resident rates. Staff recommended a simple stable rate initially and adjusting after several months of reservation data; several board members suggested a non‑resident premium. Board discussion included examples of comparable county facilities and suggested starting figures that staff will formalize in a resolution for board consideration next week or on July 1.
Next steps: staff will prepare a CFA support resolution for the MS4 mapping application and draft a resolution to add the Alpheus‑Clark House & Lodge fee and standardize conditional/special permit fees; both items are slated for consideration at an upcoming legislative session.
