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Committee reviews participation fees and proposes formalized waiver process
Summary
Members reviewed extracurricular participation checklists and fee structures, discussed a formal application process for fee waivers (potentially using free/reduced lunch eligibility as a baseline), and asked staff to draft an application and cross-reference fees in the coaching handbook.
The committee reviewed the district's extracurricular participation requirements and the fee structure for activities and events, and agreed to develop clearer language and processes for fee waivers.
Members reviewed a suggested checklist for student participation — including a physical, concussion form, student information sheet, handbook sign-off and activity fee — and recommended consolidating the list into the coaching handbook for clarity. One member asked that the checklist be presented in a concise format rather than scattered across multiple documents.
Discussion turned to fees. Transcript remarks referenced a family pass figure read as "7200" and participation-fee amounts described as "$160" plus a separate "$35" charge; committee members debated how to set and present gate and participation fees and whether senior citizens and veterans should retain free access. The committee emphasized the need to confirm and normalize fee numbers in the final draft.
On waivers, members proposed a formal application process to make financial assistance consistent: students already eligible for free or reduced-price lunch could be automatically eligible for fee waivers, while others could apply via a short form reviewed by staff. "If they already qualify for free or reduced through the school lunch program, they automatically qualify for that," a committee member said while others said they preferred a separate application to avoid presumptions and ensure consistency.
The committee asked staff to draft a formal waiver application and a behind-the-scenes process for evaluating requests and to return with recommended wording when the full board reviews the handbook in July.
