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Parks board reports vendor pullouts for Fourth of July, weighs windscreen sponsorships
Summary
North Vernon City parks staff told the board three contracted food trucks withdrew from the Fourth of July festival, leaving eight vendors; the board discussed windscreen renewal and sponsorship options including revenue-share proposals and price points for renewed signage and dugout placements.
The North Vernon City Parks Board heard an update on Fourth of July planning and related field sponsorships at its meeting. A parks presenter said tournament play and entertainment plans remain unchanged but three food trucks — Michael Eddie's Free Cuisine, Chubbies Woodfire Pizza and Aunt Angie’s — informed staff this week they would not attend, leaving eight confirmed vendors. "I did have a few food trucks unfortunately pull out on me this week," the presenter said.
The presenter said staff has sent most vendor agreements and has placed an order for porta-potties; an invoice is expected. Staff also provided a running total of festival expenses for the board to review.
Board members then shifted to long-term field sponsorships and windscreen renewal. Staff said windscreen purchases for multiple fields previously totaled about $18,700. The board discussed offering existing sponsors a first-right renewal and selling additional placements (dugout or behind-home-plate panels) to new businesses. One option under consideration is a revenue-share arrangement with a restaurant partner that would provide 10% of weekend sales in exchange for prominent placement; members also discussed flat sponsorship fees, with references in the discussion to $2,000 and to $5,000 for two-year options.
"If you want to give us 10% of your revenue each term . . . you can sell the other four dugouts at a different rate to individual businesses," one board member said while outlining creative package ideas.
Staff cautioned that windscreen production and installation require lead time: contracts should be finalized by December so orders can be placed in January to have screens available for spring tournaments. The board asked staff to return with firm proposals and pricing, and to prioritize offering renewal opportunities to current sponsors before soliciting additional businesses.
The board did not take a formal vote on windscreen contracts at the meeting and instructed staff to pursue options and report back with contract language and a recommended timeline.
