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Recreation director details camp, events and phased playground renovation; CivicRec payments coming online
Summary
Recreation staff described program growth, scholarship support, reliance on school gyms for indoor space, and phased playground upgrades (phase 1 ~ $265,000) pending a state grant; an integrated payments and permit system (CivicRec) is being implemented.
The village’s recreation presenter summarized department operations, staffing constraints, scholarship programs and capital improvements for parks and programming.
Staff said recreation runs Harbor Island Park facilities, manages permits and events, and operates a day camp that currently has roughly 290 registrations. The department provided 35 scholarships last year (commonly up to 75% assistance) and relies on neighboring school gyms for indoor space during inclement weather. “We gave out 35 scholarships last year, 75% scholarships,” the presenter said when describing program access and revenue impacts.
On software and payments, staff confirmed the village is implementing a new document‑management and payment system integrated with the website and CivicRec; once live, that system will support online registrations, boat and permit payments and electronic document access for FOIL/property file requests.
Staff also outlined events budgeting and a recent reorganization that centralized many event line items into a single 'celebrations' budget; personnel costs and movement of line items account for much of the year‑over‑year increase trustees observed. Staff noted July 4 and a planned '250' celebration will draw transient boat traffic and sponsorship discussions are ongoing.
Regarding playground renovations at Harbor Island Park, staff said the project is being phased due to scale and costs. Phase 1 is under way with an estimated cost of about $265,000 and near completion; subsequent phases depend on grant awards and board approval. If the state playground grant is awarded, staff said it may be possible to accelerate remaining phases into a single project.
Trustees asked for event‑level cost detail and staffing overtime breakdowns; staff said they would provide line‑item information and return with refined figures before the board finalizes budget adoption.
