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Committee finalizes plans for Back-to-School Bash venue, weighs limiting services
Summary
Committee members discussed venue options, crowd flow, and whether to include medical physicals at the Back-to-School Bash; the Fourth of July parade was reported likely canceled because of liability concerns. Final logistics and venue confirmation will be decided at the next meeting.
Committee members spent a large portion of the meeting refining logistics for the upcoming Back-to-School Bash, discussing possible venues, how to route foot traffic, and what services to offer.
Members said the event date is traditionally the Sunday before school starts (they referenced July 27 as the tentative date) and considered options including the splash pad, the community center, the alumni hall at the high school and the boat house (use of the boat house would be contingent on sheriff approval). Participants noted the splash pad was not functioning last year and cautioned about indoor heat and crowding at the alumni hall and community center.
To reduce congestion, members recommended routing attendees through a back or side entrance, adjusting automatic door programming to prevent repeated opening/closing, using signage and roped lanes, and organizing the layout so attendees move through a single flow past booths and distribution points. Members also discussed prize distribution (ticketing or post-event pick-up) and vendor outreach for concessions.
On health services, members debated whether to host free physicals during the Bash; several said that offering physicals increases congestion and suggested deferring those services to Border Health or local hospitals. The Fourth of July parade was described as likely canceled pending an official decision, with liability concerns cited as the primary reason.
Members assigned follow-up tasks to staff to confirm venue availability, door programming options, and vendor commitments, and to confirm insurance-pool coverage for inflatable or blow-up attractions. The committee will revisit final logistics at its next meeting on June 10.
