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Sebago authorizes rec director to accept lowest gym‑floor bid, board designates CIP funding
Summary
After reviewing quotes, the board gave conditional authority to the recreation director to accept a lower bid for gym‑floor replacement and amended the motion to specify funding via the town CIP (building maintenance line). The board asked staff to compare all bids and confirm scheduling and cost details.
The Sebago Select Board on June 16 conditionally authorized the recreation director to contract for gym‑floor replacement, provided the selected vendor is the lowest responsive bidder, and clarified the funding source as the town’s capital improvement program (building maintenance line, P23).
Staff reported two quotes: an initial higher quote and a lower quote from New England Sports Floors for roughly $12,800 that included design work and allowance for three pickleball courts. A third quote was expected within days. To avoid scheduling delays during the busy summer season, a board member moved to permit the recreation director to accept the New England Sports Floors quote if it were the lowest bid; the motion was discussed and seconded.
During discussion, members cautioned that the lowest bid is not always the best and urged the director to compare scope and guarantees across bids. After further clarification, the board amended the motion to specify that payment would come from the CIP town building maintenance account; the amendment was seconded and approved.
The board directed the recreation director to confirm the firm’s schedule, provide an apples‑to‑apples comparison with the other bids, and report back if there are substantial differences in scope or warranty. Members also asked staff to roll forward the remaining building‑maintenance balance into the current fiscal year as needed so work can proceed.
What happens next: the rec director will review all bids, schedule the work if the chosen bid is lowest and meets scope expectations, and confirm CIP funding details with the town manager.
