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Library trustees and council debate $5,000 transfer from trust fund; council directs clerk to prepare corrective resolution
Summary
Library representatives questioned a $5,000 transfer from their trust account. Council reviewed budget timing and late processing due to the clerk’s death, denied a direct reimbursement request and directed staff to prepare a resolution making appropriate transfers and to consider a $2,000 expected transfer that was delayed.
Library staff and board representatives told the council they were surprised to see a $5,000 transfer from the library trust account and sought clarifying information and possible reimbursement into the trust.
City staff explained the $5,000 capital equipment expenditure and the transfer from the trust were included in the published FY25 budget but that processing was delayed by the death of the city clerk, which meant the transfer posted in the new fiscal year. Council members noted that transfers and budget amendments have legal deadlines (budgets and amendments must follow municipal budgeting rules) and that trust transfers are typically approved by council.
After discussion, council voted to deny the reimbursement request and directed the city clerk to identify the amount that should have been transferred at the end of the prior fiscal year (approximately $2,000 in unspent allocations) and to bring a resolution to the next meeting to transfer available trust funds into the library trust account and clarify any additional revenue that should be moved into trust. Council emphasized that any capital work performed before June 30 must be accounted for in the current fiscal year budget or via amendment.
Council instructed the library to include planned ADA door work and related bids in next year’s budget submission so the expense is considered in the appropriate fiscal cycle.
