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Council hears youth conference plans and asks for itemized t‑shirt quotes before approving $4,933 request
Summary
Councilman Kea Kafar Kerman proposed a July 18 Youth Empowerment conference with DJ, chef, plaques and 150 shirts for about $4,933; councilors questioned a $3,653 t‑shirt line and asked for written vendor breakdowns and a funding source before approval.
Councilman Kea Kafar Kerman presented a proposal for a July 18 Youth Empowerment conference at the community center running 9 a.m. to 2 p.m. with a program starting at 10 a.m. The event would include four panelists (church, family, education and community service), DJ Tyrie, Chef Farid providing a buffet and plaques for speakers. The councilman estimated 150–200 youth would attend and requested $4,933 to cover t‑shirts, polos, plaques, DJ and food.
Several council members questioned the cost breakdown, flagging a $3,653 line for t‑shirts (125 youth tees plus 25 polos) and asking the proposer to produce a written, itemized vendor quote showing per‑shirt and polo pricing. One council member calculated the transcript figures at about $24.35 per shirt and asked for justification; the proposer said he had been quoted about $8 per t‑shirt but agreed to obtain a formal invoice and seek lower bids.
The clerk told the council there was approximately $5,000 available in the newsletter expense line that could be moved to special events via a budget amendment if the council chose to appropriate it. Members suggested the proposer seek cheaper options for shirts and return with a written quote and an itemized invoice before the council places the request on an agenda for approval.
No formal appropriation was made at the work session. The council directed staff to verify available funds and asked the proposer to obtain a vendor breakdown and amend the request as needed before a future vote.
