Clerk reads seven bids at public opening; staff to verify documents and recommend award

The Clerk read seven bids at a public bid opening for a construction contract, providing base-bid totals, unit prices and calendar-day estimates and saying staff will verify compliance before recommending an award. No contract was awarded at the session.

The Clerk explained the process ahead of the reading, saying the bids appeared to be listed in order received and that ‘‘generally speaking, it’s going to be the low, but we always look at all the parameters before a decision is given.’’ The Clerk said staff would compile the materials, type up the results and bring a recommendation forward after verification.

Bidders and base bids as read in the record (amounts presented as spoken in the transcript): Probst Builders — addendums 1–3, bid bond, base amount read in two segments as "2,000,000" and then "960,000 dollars" in the transcript; unit prices: $300/yd3, $150/yd3, $150/yd3; 390 calendar days. Five Oaks Associates — addendums 1–3, bid bond, base-bid amount read in two segments as "2,000,000" and "770,400" (transcript presents these as separate segments; the record does not show a single combined figure); unit prices: $210/yd3, $80/yd3, $80/yd3; 365 calendar days. Berslois Construction — addendums 1–3, bid bond, base bid $2,620,800; unit prices: $160/yd3, $83/yd3, $72/yd3; 320 calendar days. GPH Builders — addendums 1–3, bid bond, base bid $2,798,000, voluntary alternate deduct of $75,000 to use Red Dot Building Systems (Clerk noted that Red Dot had not been approved and that the alternate would require additional review); unit prices: $232/yd3, $105/yd3, $105/yd3; 240 calendar days. Reinhardt Construction — addendums 1–3, bid bond, base bid $2,763,500; unit prices: $256/yd3, $100/yd3, $100/yd3; 330 calendar days. Little Dixie Construction — addendums 1–3, bid bond, base bid $2,889,707; unit prices: $232/yd3, $109/yd3, $109/yd3; 330 calendar days. Wright Construction — addendums 1–3, bid bond, base bid $2,727,000; unit prices: $155/yd3, $85/yd3, $85/yd3; 285 calendar days.

The Clerk repeatedly noted that bid bonds and addendums 1–3 were recorded for each submission and that staff would contact subconsultants and confirm compliance documents. Where bid totals were read across separate segments in the transcript (for Probst and Five Oaks), the record splits the number into two spoken segments; the transcript does not present a single, unambiguous combined figure for those entries.

Next steps: staff will compile and type the bid tabulation, confirm subconsultant and compliance documents, and prepare a recommendation for award based on responsiveness and responsibility. The meeting record does not specify a timeline for when the recommendation or final award decision will be made.