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Commission hears Q2 capital spending update; new public-improvement-bond dashboard to launch soon
Summary
Budget staff presented the Q2 capital spending report and unveiled a Power BI dashboard for public improvement bonds. Commissioners asked for clearer monthly projections, project milestones and follow-up reports on departments that spent less than 75% of planned funding.
Acting Budget and Performance Manager Yvette Mendoza presented the commission with the quarter-two capital spending report and explained how public improvement bonds (PIBs) fit within the city's capital improvement program. Mendoza said PIBs account for approximately 12 percent of planned FY26 spending and that the report, available online, includes a PIP-specific spend depiction and project-level tables.
Megan Vallow, chief administrative officer with Budget and Organizational Excellence, demonstrated a forthcoming Power BI dashboard that will replace earlier pages and provide improved accessibility and monthly updates to most data cards. Vallow said the dashboard will show voter-approved funding authorized, issued and spent over time, with filters by bond year and proposition and a project-data drilldown linking to project-level tables.
Commissioners pressed staff for more context around percent-spent figures (for example, when the commission sees that a bond year is 29 percent spent while the fiscal year is 33 percent complete). Commissioners asked whether staff can provide monthly projected year-end spend rather than only year-end retrospectives. Staff said departments maintain project-level milestone and spend projections and that the Capital Projects Explorer and eCapris contain project milestones; the dashboard will link to project data and the city will provide a live link when the dashboard goes active.
Members requested a follow-up agenda item for departments that spent less than 75 percent of their planned spend, proposing that several departments present retrospective explanations (design, permitting, resource constraints) so the commission can identify systemic issues and consider a recommendation to City Council if warranted.
Vallow and staff said the dashboard will go live in the next few weeks and that staff will email the commission a direct link once active. The commission will reconvene in September after the summer recess.
