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FPRA authorizes conditional change order to expand bridal-paver area at Highwaymen Museum
Summary
The board approved a motion (unanimous) to authorize staff to finalize a change order — up to $14,040 — to expand the bridal garden pavers around the Highwaymen Museum, subject to written change order, staff and attorney approval, and completion conditions including a short schedule extension.
The Fort Pierce Redevelopment Agency on Dec. 9 agreed to authorize a conditional change order to expand the bridal-paver area at the Highwaymen Museum, directing staff to finalize paperwork and secure contractor acceptance before formalizing payment.
Adria Moore, special projects coordinator, told the board the contractor’s estimate to extend the paver area to the property perimeter was about $14,000 and that the additional work would take roughly 11 days. “The contractor has given us an estimate of approximately $14,000 to extend this area, and it would be completed in about 11 days,” Moore said. Moore also reminded the board that the paver design must accommodate the large oak tree and its root system.
Staff reported the project already includes $32,500 in grant funding for the current paver design; the $14,036 additional work to expand the area would come from FPRA funds. Commissioners debated functionality — one commissioner called the meandering path attractive but not functional and urged a square patio to allow events — and process, noting that the change order must be reviewed by the city attorney and returned to the FPRA and city commission for formal approval.
To avoid two mobilizations and added cost, Commissioners agreed to give the contractor confidence to proceed if the contractor confirms in writing. Commissioner Johnson moved a conditional approval authorizing up to $14,040 for the additional pavers, with five conditions: (1) the amount not to exceed $14,040, (2) the work complete the rectangular/square area out to the property fence, (3) the contractor accept the change order in writing, (4) a formal written change order be returned to the board, and (5) staff and city attorney approval of the final contract. The motion included a schedule condition to allow an additional 10 days beyond the contractor’s current timetable to complete the work.
Commissioner Broderick criticized the cost estimate as high, saying, “I think the price is high. I think it’s ridiculously high,” while other commissioners prioritized avoiding re-mobilization and possible higher costs later. City legal counsel advised that staff could review a change order quickly and that a written change order should follow any consensus.
The board approved the motion by roll call (Broderick, Gaines, Johnson and Chairwoman Hudson voting yes). Staff said the contractor must agree in writing to the conditions and staff will return a formal change order for final ratification and processing. Staff also noted the grant closeout and the museum’s proposed February opening as timing factors.
Next steps: staff will secure the contractor’s written acceptance, have the city attorney and staff review the change order, and present the formal change order for ratification at a future FPRA meeting (target: January).
