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Cheatham County authorizes borrowing up to $2.505 million for Ashland City Elementary HVAC replacements
Summary
Commissioners approved moving forward with borrowing for Year 1 of a school HVAC replacement plan (Ashland City Elementary) not to exceed $2,505,000, following recommendation from the Budget Committee and a Trane proposal included in the meeting packet.
Cheatham County commissioners voted unanimously on Nov. 21 to authorize staff to proceed with borrowing for Year 1 of a multi-year HVAC replacement plan for Cheatham County School District, focused initially on Ashland City Elementary.
The motion, offered by Commissioner Chris Gilmore and seconded by Commissioner David Anderson, authorized borrowing not to exceed $2,505,000 to fund Year 1 of the district's HVAC replacement plan, with the Capital Outlay Note resolution to be presented at the December meeting. The motion passed by roll call vote, 12-0.
Meeting materials included a Trane U.S. Inc. turnkey proposal and a detailed five-year replacement plan and budget (the packet identified a Year 1 budgeted project cost of $2,505,000). The Trane summary attached to the packet described the work as a turnkey retrofit intended to reduce operating costs, improve comfort and replace aging rooftop and classroom units; the proposal also included baseline warranty and anticipated implementation features.
Commissioners did not vote to award a construction contract at the Nov. 21 meeting; the vote authorized proceeding with the borrowing and directed staff to return with a capital outlay note resolution. The motion and packet indicate staff anticipate presenting financing documents at the December meeting, and procurement/contract steps would follow county procurement and legal review.
What commissioners approved: Authorization to initiate borrowing up to $2,505,000 for Year 1 HVAC replacements at Ashland City Elementary. The vote was recorded by roll call, 12 Yes, 0 No.
Next steps and fiscal context: The commission directed staff to present a formal Capital Outlay Note resolution at the next meeting. Additional budget, procurement and construction steps will follow – including public reporting on contract awards, if any. The Trane materials included in the packet estimate multi-year replacement costs and include alternates and potential financing discounts, but procurement remains subject to county purchasing rules and attorney review.
Sources: Cheatham County Legislative Body meeting materials (Trane proposal and five-year plan) and meeting minutes.
