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Mantua council approves updated fraud-risk assessment, IT and progress-assessment policies
Summary
The Mantua Town Council approved updated fraud-risk and IT/internet-acceptable-use policies and adopted a progress assessment for fiscal year 2026, citing the need to meet state audit expectations and improve internal controls.
Mantua — The Town Council on June 18 approved a set of updated administrative policies, including a fraud-risk assessment, a new IT/internet acceptable-use policy with an AI section, and a progress-assessment policy for fiscal year 2026 aimed at strengthening internal controls and satisfying state auditors.
Ron Wallace (speaker 10), who led the risk-policy review, said he had rewritten several policies into concise, one-page documents so the town could demonstrate written procedures to auditors. "The state's gonna crack down on policies and say we have written policy," he said, urging the council to approve the updates so the mayor can sign them before the end of the fiscal year.
Council members debated whether to approve the policies individually or in a bundled action. After discussion, the council voted to adopt the progress-assessment policy and to approve the IT/internet acceptable-use policy, which includes sections on information security, email usage, password rules and an AI usage section added by staff. Councilors said the new documents will be presented to the auditor and should improve the town's assessment score.
Mayor (speaker 1) and several council members praised staff work on the documents. Council member (speaker 5) said the nine-page IT policy "captures the general requirements for all of our computer systems" and commended staff for incorporating feedback and an AI section.
Councilors said the immediate goal is to ensure the town has auditable, clear policies; improving the town's assessment score was described as a secondary benefit. The council approved the policies by motion; the mayor will sign the finalized documents for submission to state auditors.
The council did not set a timetable this meeting for periodic policy reviews but discussed updating policies as needed and making them available for review prior to future meetings.
