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Commission discusses farmers market outreach and booth logistics; giveaways already ordered
Summary
Commissioners discussed staffing a promotional booth at the Thursday farmers market, decided Commissioner McDonald will organize schedules, learned staff had ordered branded giveaways (totes, pins, limited hats), and were reminded that volunteers interacting with children must complete background checks.
The Park, Arts, Recreation and Cultural Commission discussed how to staff and run the commission’s informational booth at the Thursday farmers market, focusing on objectives, scheduling and practical logistics.
Commissioner McDonald will coordinate the working pair schedule and produce a sign-up sheet after staff (Casey) confirms available dates. Staff said the commission’s department has already ordered branded giveaway items — canvas tote bags, pins, and a limited supply of hats — and that some concert giveaways could be repurposed for the market.
Commissioners debated whether to run a low-contact promotional table (handing out materials, spinning a prize wheel) or a higher-touch art activity for children. Staff cautioned that any activity involving direct interaction with children requires volunteers to complete background checks and follow the city’s volunteer clearance process. Staff also flagged logistical considerations such as booth layout, table/chair supply from the village association, and timing relative to the concert schedule.
No firm market dates were set; commissioners asked staff to circulate candidate dates to Casey and to post a shared sign-up so commissioners can commit to two‑hour shifts within the typical 4 p.m.–8 p.m. market window.
The commission discussed using the market to publicize the upcoming calls for art and community programs and agreed to coordinate outreach once the September call is posted.
