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Upper Yoder board approves HVAC maintenance, solicits bids for police roof and accepts paving bid over budget
Summary
The board approved a $2,500-a-year HVAC maintenance agreement, authorized solicitation of bids for a new police entrance roof, and accepted a single paving bid from Quaker Sales for $309,637 (about $9,600 over a $300,000 budget), contingent on bond and solicitor review. The board also announced a township secretary vacancy and plans to advertise.
The Upper Yoder Township board approved a series of administrative and capital items during its meeting, including a maintenance contract for rooftop HVAC units, authorization to solicit bids for a police entrance roof, and acceptance of a paving bid that exceeded the budget.
On building maintenance, the board agreed to enter a maintenance contract with Michael Mazurette's Plumbing and Heating to service four rooftop HVAC units twice a year at $1,250 per visit, for an annual total of $2,500. A motion to enter the agreement was moved and seconded and carried by voice vote.
On the police entrance, the board directed staff to solicit bids for a free‑standing lean-to roof with four supports at the police entrance to protect the building and reduce weather exposure. Board members said funding is available in the building fund and that they do not expect the project to be a major capital expense.
For road work, the township opened one bid for 2026 paving from Quaker Sales. The total non-optional bid came in at $309,637 (milling and two course pave layers). The board’s budget for paving was $300,000. The board moved to accept Quaker Sales’ bid contingent upon the proper bond and solicitor review; the board approved the motion by voice and roll-call support.
The meeting also addressed personnel and administrative items. The board announced an immediate vacancy for the township secretary and directed staff to advertise the job description on the township website and online hiring portals with interviews tentatively planned for late June or early July. The board noted there are also public-works openings.
Votes and next steps: the HVAC contract and roof solicitation passed during the meeting. The paving award acceptance is contingent on bond verification and solicitor approval before work moves forward.
Budget note: the paving acceptance exceeds the stated budget by about $9,600; the board indicated the shortfall would be covered by the general fund pending final confirmation of funding source and bond compliance.
