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Audit flags weak financial controls, student activity account lapses at RSU 23
Summary
At its Jan. 19 meeting the RSU 23 board heard from auditor Tim of RKO, who identified internal-control weaknesses — notably one person performing multiple financial roles — and said student activity accounts need tighter procedures; audit reports are available at central office.
At the Jan. 19 RSU 23 board meeting, external auditor Tim of RKO told the board the audit uncovered weaknesses in the district’s financial controls and recommended tightening procedures for student activity accounts.
Tim thanked central office staff for their cooperation, singling out Cindy for being “so efficient and always prepared for their visit here,” and said the auditors found areas of concern where a single person performs multiple financial roles, which raises separation-of-duty issues. He also said student activity accounts need improved oversight and recordkeeping.
The audit presentation, delivered during the board’s audit review, included multiple routine reports that the auditor said are aimed at different standards of compliance and internal control. Tim suggested the district streamline responsibilities and tighten procedures so that duties are not concentrated in a single position and student activity accounts maintain clear, auditable records.
Board members noted that many of the audit recommendations are already being addressed. Finance committee chair David Boudreau reported the committee has worked through several corrective steps during the school year and said current projections show the district slightly in the black, about $50,000 positive year-to-date.
The district posted the audit reports at central office for review. The board did not take any formal votes tied to changes in finance staffing or procedures at this meeting.
Looking ahead, the board said it will continue to address the auditors’ recommendations during the budget process and through committee work.
