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County treasury staff asks board to approve TREDS software license for treasurer-deed processing
Summary
Dolores County treasury staff asked the Board of County Commissioners on Sept. 20 to authorize a TREDS software license for processing treasurer-deed applications, saying the program tracks deadlines and is fee-funded by applicants; the board moved to approve and staff will provide the executed contract for the county file.
Treasury staff asked the Dolores County Board of County Commissioners on Sept. 20 to authorize a software license for handling treasurer-deed applications, saying the program would be funded by applicant fees and help staff manage deadlines and required mailings. "I am here today because I'm asking to get approval on a software for our treasurer deed applications," the treasury staff member said, describing the product in the transcript as "Treads" or variably transcribed variants.
The presenter said the county already uses a different vendor, GTS, for foreclosure processing and that this new product would be a separate tool for treasurer-deed workflows. She told the board the software "tracks everything that we're doing, all of our upcoming deadlines" and "prefills" required documents to reduce manual entry and errors. She added the system is used by other counties in the association so form updates are shared: "we're using the most current version and it allows us to use the same forms that other counties are and kind of stay on the same page."
On costs, the presenter said the software would not create an expense to the county. "There's no fee to the county," she said, and described a per-application fee that would be collected from applicants; the presenter identified the per-application fee amount in the meeting as "$60." She also said staff currently track about 10 pending applications with spreadsheets, and that the software's calendar and reporting features would help keep tasks on schedule.
A motion was made and seconded to approve an agreement for the TREDS software license and services for the county treasurer's office. The meeting record notes the motion was supported and that board members asked staff to bring a final, signed copy of the contract for county records; the presenter said she would provide that copy once signatures were collected. The transcript does not include a formal roll-call vote tally for the software agreement in the record provided.
The meeting concluded after brief closing remarks and an adjournment motion that carried. The presenter will supply the executed contract for the county file and the board did not request additional hearings on the item at this session.
