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Council approves fire-station water meter, DPW purchases and park grant; audit flags internal-control gaps
Summary
Council approved installing a water meter at the fire station and several DPW purchases, accepted a $6,000 park grant match, and reviewed an SBOA audit that cited internal‑control deficiencies; the Council adjusted credit‑card limits and set new DPW reporting requirements.
Morgantown, Oct. 14, 2024 — The Town Council approved several operational and capital items, reacted to audit findings and discussed park improvements.
The Council authorized Lowe to install a water meter at the Morgantown Fire Station for $4,500 after noting the station had not previously had a meter or water bill. The motion was moved by Penny Anderson and seconded by Jeremy Baker and passed unanimously.
DPW Manager Kyle Rooks presented multiple equipment requests. Council approved purchase and installation of a snow spreader (quote: $5,975 + $2,500 installation), purchase of tires for a 2024 work truck, equipment to convert to liquid chlorine using remaining ARP funds, and a chainsaw purchase. Council also approved preventive maintenance by vac truck at the 252 Lift Station for $3,200. The council required daily work logs from DPW and adjusted timekeeping expectations to account for a 30-minute lunch period.
Town Marshal Ryan Swank reported a vehicle repair cost of $2,089.99 on the claims docket and said a Morgan County grant will reimburse overtime for officers assigned to impaired‑driving or school‑bus safety shifts; officers will submit separate timesheets for 1.5x pay to be reimbursed by the County. Halloween hours were set for Oct. 31 from 6–8 p.m.
The Council reviewed the State Board of Accounts (SBOA) audit for 2020–2023; auditors found that internal control standards for utilities were not met when the Council had supervisory responsibility over the utility clerk. In response, the Council reported it reassigned supervisory oversight to the Clerk Treasurer in September of the prior year and adopted tightened credit‑card limits: DPW and Town Marshal spending up to $500 per transaction with total limits of $1,000; Clerk Treasurer total limit of $2,000.
The Park Board said the Community Foundation of Morgan County awarded a $6,000 grant to be matched from the CCD Fund; intended uses include a drinking fountain by the playground, two ADA picnic tables and continued planning for a walking path. The Park Board is considering applying for a DNR grant in the spring.
The meeting closed after public comments and routine approvals.
