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Ashwaubenon committee approves handbook changes: expanded anti‑nepotism rules and higher on‑call stipend
Summary
The committee approved a package of employee handbook amendments on June 16, including extending anti‑nepotism rules to seasonal and department head positions, raising the Public Works on‑call stipend from $150 to $235, expanding sick‑to‑vacation conversion to exempt staff, and increasing the boot/clothing allowance to $300 for eligible field employees.
Human resources generalist Megan Noltner presented proposed changes to the Village of Ashwaubenon employee handbook and the Finance and Personnel Committee voted June 16 to recommend the amendments.
Megan said the anti‑nepotism policy will be broadened to include seasonal and temporary employees and to cover department heads, aiming to avoid actual or perceived conflicts in hiring decisions. She said the change brings the Village into alignment with common municipal practice.
The committee approved clarifications to compensatory‑time handling to align with the Public Safety Association collective bargaining agreement, including limits on accruing and paying out comp time in final pay periods to reduce long‑term payroll liabilities.
On on‑call pay, Megan said the village seeks to raise the flat stipend for eligible Public Works on‑call staff from $150 to $235, which staff calculated roughly as the equivalent of seven hours of work across a seven‑day on‑call rotation. "We're looking to increase it to 235," she said, adding the amount was set after reviewing market comparables and estimating typical on‑call tasks and hours.
Other changes approved included allowing exempt staff to convert unused sick time to vacation once accumulation thresholds are met, clarifying that village‑owned devices cannot be transferred to employees upon retirement (while allowing number transfers at the village manager's discretion), raising the boot allowance and adding a clothing allowance for eligible field employees from $200 to $300, and clarifying that mileage reimbursements and car allowances are taxable and reportable to the Wisconsin Retirement System.
Staff noted any financial impacts (the on‑call stipend and allowance increases) will take effect Jan. 1 pending inclusion in the 2027 budget. The committee approved the handbook amendments by voice vote.
