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Zionsville Community Schools board re-elects officers; approves records digitization, insurance renewal and pipeline work
Summary
At its Jan. 12 meeting the Zionsville Community Schools Board of Trustees unanimously re-elected officers and approved a $94,035 records digitization project, a $939,511 insurance renewal and authorization to spend up to $700,000 for pipeline work at the new Early Learning and Educational Services Center.
The Zionsville Community Schools Board of Trustees on Jan. 12 re-elected its officers and unanimously approved several administrative actions affecting district operations and the new Early Learning and Educational Services Center.
President Katherine Aeschliman called the Annual Board of Finance meeting to order at 6:00 p.m. and said, “The Board of Finance is a statutory requirement of the Board of Trustees with the obligation to receive, review, and accept the Board of Finance Reports as shared by Mrs. May. Do I hear a motion?” The board accepted the required DUAB fiscal indicators and the district investment report after a presentation by Chief Financial Officer Regina May.
At the reorganization meeting immediately following, the board re-elected Katherine Aeschliman as president, Michael Berg as vice president and Michael Coussens as secretary. All officer elections and subsequent appointments — including liaisons, the corporation treasurer designation and board counsel Church, Church, Hittle & Antrim — were approved by 5-0 votes.
On operational items, the board authorized a records digitization project with Van Ausdall & Ferrar at a cost of $94,035, with an annual software access fee of $3,000 to be paid from bond proceeds. Director of Human Resources Robyn Nelson said digitization is recommended to prepare records for the district’s move to the new facility.
The board also authorized pursuing Inflation Reduction Act credits for the new facility’s geothermal and rooftop solar systems and approved entering an agreement with Baker Tilly Municipal Advisors at a flat fee of $74,750 to assist with that process, pending counsel approval.
For insurance, the leadership team was authorized to secure property, casualty and liability coverage through Liberty Mutual (with crime and foreign liability through Chubb and cyber/crime coverage through Amtrust). The recommended annual premium is $939,511 and was reflected in the 2026 budget.
Regarding site work for the new Early Learning and Educational Services Center, Assistant Superintendent of Operations Matt Doublestein explained that a CountyMark pipeline runs across the construction site. The board authorized the leadership team and contractor Skillman to execute agreements allowing CountyMark’s required pipeline work at an estimated cost of $637,182.71 (subtotal $554,071.92 plus a 15% contingency) and approved a not-to-exceed cap of $700,000, funded from 2025 bond proceeds.
The board also approved the consent agenda, which included personnel actions, multiple out-of-state and overnight field trip requests, donations (including $5,000 from the Z Eagle Recreation & Enrichment Foundation), disposal of surplus ZCHS media center materials, the November 2025 financial report, and claims totaling $31,978,215.20 with payroll of $4,832,132.67.
The meeting adjourned at 7:19 p.m.
