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Wingate approves engineering contract, budget transfers and limited ARP-funded payments
Summary
The council approved an HWC engineering agreement for an OCRA planning grant, adopted housekeeping transfers to rebalance fund categories, approved Huston Electric generator repairs and authorized ARP funds to pay select invoices and a $10,000 match for a planning grant.
The Wingate Town Council on Nov. 12 approved multiple items that move infrastructure planning and routine town finances forward, including an agreement with HWC for an OCRA planning grant, budget-line transfers, and limited payments from American Rescue Plan (ARP) funds to meet new obligation rules.
Council President Kyle Campbell said HWC was the only firm to respond to the advertised request for qualifications required for the OCRA planning grant. Campbell moved to approve the HWC engineering agreement for the planning grant project; Councilor Andrew Lorenz seconded and the motion carried. Clerk-Treasurer Janet Alexander will contact Eric Smith at HWC to discuss the project timeline.
Janet presented a housekeeping transfer resolution to ensure major spending categories do not exceed appropriated amounts. The council approved transfers that move $10,780 within the General Fund from Category 100 (personal services) to Category 300 (other services & charges) and $5,000 within the MVH Fund from supplies to other services & charges. Andrew Lorenz moved to approve the transfer resolution, Curt Hadley seconded and the motion carried.
On UMAC business, the council approved three agreements with Huston Electric for generator repairs at two lift stations and the wastewater plant totaling $2,435. Andrew Lorenz moved to approve the Huston agreements; Curt Hadley seconded and the motion carried. The council also approved a separate motion to use ARP funds to pay Huston Electric for the repairs. Janet told the board that updated Treasury and State Board of Accounts guidance requires invoices or contracts to be in hand by Dec. 31, 2024, to classify ARP dollars as obligated; she recommended the council authorize paying the town’s $10,000 match for the water, sewer and stormwater planning grant and other specified invoices, and to use remaining ARP funds to cover items usually charged to the Water fund if available.
Councilors also approved reconciled financial reports for October and an accounts payable docket totaling $35,585.68. An additional appropriation ordinance of $2,500 for the Sanitation Fund will be advertised for a public hearing and potential adoption at the Dec. 10 meeting.
Next steps include Janet Alexander contacting HWC’s project manager and the clerk preparing invoices/contracts necessary to meet ARP obligation deadlines. The additional appropriation will be subject to public notice and hearing on Dec. 10.
