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Waukesha City Board of Public Works approves repair bids, consultant contracts and RAISE grant agreement
Summary
The board approved a $176,200 award for South Street parking ramp repairs, on-call engineering support with Smith Group (three-year hourly contract, not-to-exceed placeholder $117,444), a Clark Dietz design contract, a $10,887.45 change order with Laitland Contractors, and a RAISE grant agreement that carries a $279,000 city match.
The Waukesha City Board of Public Works on Sept. 18 approved a series of contract awards, a change order and a federal grant agreement to advance street, stormwater and wastewater projects.
Staff recommended awarding the rebid for the South Street parking ramp structural repair project to Scicon Incorporated for the base bid and both alternates, bringing the recommended award to $176,200. A board member asked whether remaining budget could be used for additional scope; staff said some of the remaining funds could be used for additional square footage or to replace damaged glass block in a stair tower with concrete block, and that any extra work would come back as a change order. The board voted to approve the award (motion carried unanimously).
The board also approved a three-year, on-call engineering and operations support contract with Smith Group intended to help the city navigate DNR permitting, an upcoming TMDL and return-flow coordination tied to wastewater work. Staff described the contract as hourly, used only when needed, and noted a not-to-exceed placeholder figure of $117,444 if the full scope were used. "The TMDL is gonna be huge changes for both the clean water plant and our stormwater system," a staff member said, describing the consultancy as intended to limit future costs by improving permit terms. The motion passed.
For a pump station replacement design, staff recommended awarding the consulting contract to Clark Dietz as the low bidder; the board confirmed that the consultant cost will be included in the project's capital improvement program and approved the contract.
The board approved change order number one for the Gascoyne Drive and Peters Drive Utility and Street Improvement Project with Laitland Contractors. Staff said televising storm sewer lines and installing larger manholes were necessary where the original inlet structures would not fit; the recommended net change order was $10,887.45. The motion passed.
Finally, the board accepted for record the RAISE grant agreement with the U.S. Department of Transportation for two bike and pedestrian bridges over US 18 and US 164. Staff said the project was approved in the CIP earlier that week and that FHWA final documents are expected in early October. A board member noted the city’s share is about $279,000 while the grant covers more than $1,000,000. The board voted to move forward with the agreement.
Votes were unanimous on the items recorded in the meeting: minutes and payments, the South Street award, the Smith Group contract, the Clark Dietz selection, the Laitland change order and the RAISE grant agreement. The board did not specify any conditions or amendments beyond staff notes that additional scope would be handled via future change orders when needed.
What happens next: staff will execute the contracts and, where necessary, return change orders to the board for approval. FHWA documents for the RAISE grant are expected in early October, after which consultant procurement and design steps will proceed.
