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Waukesha HR committee approves Nationwide administrator change and two HR policy updates
Summary
The Waukesha City Human Resources Committee unanimously approved Nationwides switch to a third‑party plan administrator and adopted amendments to disciplinary and holiday policies; the committee then moved to closed session for the city administrators performance review.
The Waukesha City Human Resources Committee unanimously approved three agenda items Wednesday night: an administrative change for the citys deferred compensation plan with Nationwide and amendments to the citys disciplinary and holiday policies.
Chair Doreen opened discussion of ID 25-02178, saying the HR committee had reviewed the materials and confirmed that the change carries "no financial impact." Kayley, the HR presenter, told the committee that Nationwide has hired a third‑party administrator, Actuarial Systems Corporation, "and that organization is now gonna be processing their plan documents for all of their members." HR reviewed the vendors plan summary and recommended approval so the city can finalize its agreement with Nationwide. The committee approved the request by voice vote.
The committee also adopted amendments to policy G3 (corrective and disciplinary action) that document current practice for supervisors and managers. Staff explained the policy change clarifies that when a supervisor, manager or director faces disciplinary action, the response may start at a written warning or higher because those positions are held to a different standard than nonmanagement employees. Committee members raised questions about how prior suspensions affect merit increases; staff said the revised language allows discretion and additional vetting by HR or directors for higher‑level decisions. A motion to approve the G3 amendments (ID 25-02182) passed unanimously.
On holidays, staff said the proposed C1 revision adds two additional holidaysMartin Luther King Jr. Day and Veterans Dayand a floating holiday to align the city with federal holidays and peer municipalities, with the stated goal of improving recruitment and retention. "So the ask is to add two additional holidays, which are, in line with federal holidays and some other municipalities," a staff member said, and the committee approved the change (ID 25-02183) by unanimous voice vote.
Votes at a glance: the committee approved the Nationwide administrator change (25-02178), the disciplinary policy amendments (25-02182), and the holiday policy revisions (25-02183); each motion passed unanimously by voice vote.
After those actions, Chair Doreen asked for and received a motion to move into closed session under Wisconsin Statute 19.85(1)(c) for the city administrators performance review; the committee entered closed session.
The committee recorded no financial impact for the Nationwide administrator change during discussion and did not receive public comment. Staff said it would return any revised or combined policy proposals to a future meeting for additional review and formal vote.
