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Sunman council declines payment for $1,850 claim after contractor fails to provide proof of work
Summary
Council voted to close an outstanding $1,850 contractual payment to a contractor (Doug) after the contractor failed to provide documentation or evidence of having performed the work; the council left the record open to pay if acceptable proof is later produced.
The Sunman council approved closing out an outstanding $1,850 payment request after staff said the contractor (identified in the meeting as Doug) had not provided documentation confirming the work was completed.
Council members said they had received no further information or proof of work despite requests; staff and council discussed the importance of retaining documentation for audit purposes and payroll/claims practices. One councilor noted that if the work had actually been done, the contractor would likely have followed up, and the council agreed it was fair to require proof before issuing payment.
A motion was made and seconded to close the claim without payment; council members also left open the option to pay if the contractor later produces acceptable documentation. The motion was recorded as approved in the meeting transcript; no roll‑call tally was included in the public minutes.
