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Finance committee recommends board approve contract amendment, Tank 1A change order and pH mitigation tasks
Summary
The Hidden Valley Lake Community Services District Finance Committee on April 8, 2025, reviewed March financials and project updates, discussed the preliminary FY 2025-26 budget and recommended the Board approve a Brelje & Race contract amendment, a Tank 1A change order request and effluent pond pH mitigation tasks.
Director Gary Graves called the Hidden Valley Lake Community Services District Finance Committee to order at 12:30 p.m. on April 8, 2025, at the district office on Hartmann Road. The committee confirmed attendance; Director Jim Freeman was noted absent.
The committee entered closed session at 12:31 p.m. for "significant exposure to litigation" under Section 54956.9 concerning a construction claim by C.V. Larsen Co. related to the Tank 9 Project. The committee reconvened at 12:49 p.m.; minutes record no reportable action from the closed session.
In open session staff presented the monthly financial reports for the period ending March 31, 2024. Administrative Services Manager Penny Cuadras and Accounting Supervisor Trish Wilkinson responded to committee inquiries about the statements and disbursements. Project Manager Hannah Davidson then gave the projects update and addressed questions about project status and timelines.
The committee reviewed the preliminary FY 2025-26 budget. Staff answered questions about assumptions and line items; the discussion was a review and possible recommendation step rather than a formal adoption.
On project-specific items the committee recommended the Board approve three items: a contract amendment with Brelje & Race for construction management and claims services tied to the Water Storage Reliability Project; a change order request for Tank 1A; and a set of effluent pond pH mitigation tasks. The minutes record these as committee recommendations to the Board rather than final Board approvals. Hannah Davidson and Interim General Manager Alyssa Gordon are listed in the minutes as presenting and responding during those agenda items; Water Resources Specialist Kelly Reese is listed in connection with the effluent pond item.
No members of the public spoke during public comment. Committee members closed the meeting by thanking staff for their work and Director Graves moved to adjourn; the meeting ended at 1:28 p.m.
The minutes note one internal inconsistency: the approval-of-agenda motion text refers to April 8, 2024, while the meeting header and other references list April 8, 2025; that discrepancy is noted here as recorded in the minutes.
