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Committee finalizes June 7 picnic plans; Dream Home exhibit to arrive Saturday
Summary
The Los Altos Hills outreach committee set the town picnic for June 7, coordinated placement and staffing for a visiting “Dream Home” exhibit arriving Saturday afternoon, and discussed banner, refrigeration and volunteer logistics; budget details remain to be confirmed.
The Los Altos Hills outreach committee confirmed the town picnic will be held Sunday, June 7, and members made final logistics plans for a visiting Dream Home exhibit scheduled to arrive the prior Saturday afternoon.
At the meeting the Chair (speaker 1) and committee members discussed where to place the Dream Home on the picnic site and agreed the outreach booth should be close to the exhibit to attract visitors. Committee member (speaker 2) said the Dream Home is self-contained and powered from its truck, and that it “will arrive Saturday afternoon.” Members volunteered to meet the delivery and to staff the exhibit during the event.
Committee members also reviewed on-site amenities. The Dream Home includes an under‑counter refrigerator with limited capacity; speaker 2 and others discussed using that fridge for ice cream but noted it is small and that additional coolers and ice will be needed. The group agreed to coordinate ice‑cream procurement and coolers (speaker 1 said “I can get the ice cream”), and to confirm who will plug in and monitor the refrigerator.
For event branding, the committee discussed producing a reusable EIC banner. A rough dimension estimate (30 by 50 [feet was mentioned as an estimate]) was raised but members said the precise size and cost depend on remaining outreach funds; the Chair said she will check with Bridal, Karen and Erica about the available budget and report back next week.
Members settled other practical details: earlier setup was recommended for better parking and visibility, several members volunteered for early arrival to claim good spots, and Noah Benest was identified from the transcript as a contact to coordinate booth placement. The committee also discussed volunteer staffing and booth rotation to ensure coverage during peak times.
The committee approved the April minutes at the meeting before these agenda items (motion to approve filed by committee member, speaker 2, and seconded by the Chair). The picnic plans, refrigeration logistics and banner production were left with named volunteers and with follow-up actions to confirm budget and final placement.
