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Vallejo POAC approves outreach flyer and complaint contact, directs QR codes and translations
Summary
The commission directed staff to adopt a public-outreach flyer with QR codes linking to the POAC site and complaint portal, add a Zoom link and translations, create a dedicated complaint email, and return a final draft for approval; the motion passed unanimously.
The Vallejo Police Oversight and Accountability Commission voted May 14 to direct staff to finalize a public-outreach flyer and related access tools aimed at increasing community engagement.
Commissioners discussed additions and edits to a proposed flyer and gave staff explicit directions: include a Zoom link for online participation in the digital flyer; provide a physical flyer for in-person outreach; add two QR codes (one linking to the POAC website and one to the complaint portal); translate materials into multiple languages; and create a dedicated email address for POAC complaints. "We can definitely post it on the POAC website. Not a problem," a city staff representative said when asked about posting the RFQ and related materials on the commission site.
Commissioners also recommended that the complaint email be monitored by staff in a way that complies with Brown Act constraints and that the secretary or a single designated staff person monitor incoming messages. The commission emphasized the need for both a digital and a physical distribution plan so the commission can reach residents who do not use online channels.
A motion to adopt the proposed changes and direct staff to prepare the final flyer and complaint contact procedures passed by roll call; all members present voted yes. Staff will bring back the finalized materials for final approval at a future meeting.
