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Pittsboro council approves budget and administrative items, backs sanitation study and handbook change
Summary
At its Feb. 13 meeting, the Pittsboro Town Council approved resolutions to change MVH fund allocations, authorized a sanitation-rate study, revised employee handbook leave increments to two-hour blocks, and approved a developer-funded inspection contract; the council also amended TIF/abatement applications to remove personal property as an abatement option.
The Pittsboro Town Council on Feb. 13 approved multiple administrative and financial measures intended to adjust how the town manages highway funds, utility rates and development oversight.
The council unanimously approved Resolution 2026-02 to change the allocation of Motor Vehicle Highway (MVH) distributions to allow towns with the appropriate PASER road ratings to place 40% of MVH receipts into the restricted fund and 60% into the unrestricted fund, effective retroactively to Jan. 1, 2026. "This would be in full force and effective from back dating to 01/01/2026 after its passage," the council president stated when introducing the resolution. The motion passed on a recorded vote noted in the minutes as 5-0.
Councilors also approved a contract amendment with ELW Consulting LLC to provide developer-paid project observation and inspection services. The town president said the agreement requires the developer to cover the observation fees and the council approved the contract and authorized the council president to sign it; members voted to adopt the contract on the record, with the vote recorded as 5-0.
On utilities and staffing matters, the council approved a scope-of-work contract with FSG to perform a sanitation-rate study, with a not-to-exceed price of $7,500. Council discussion cited the study’s ability to forecast sanitation rates and help calculate necessary adjustments; the motion passed 5-0.
The council also voted to revise the employee handbook to permit sick and vacation time to be taken in two-hour increments (rather than four-hour increments). After debate about administrative tracking and potential abuse, the council voted to adopt the change and instructed staff to draft the handbook revisions for formal approval; the vote was recorded as 5-0.
Finally, the council approved Resolution 2026-03 to amend existing Tax Increment Financing and tax abatement application forms to add language covering reimbursement of additional consultant or specialist fees and — following a council amendment — to remove the option for personal property abatement from the application. The council recorded that motion and the subsequent vote as 4-1 in favor of the amendment and adoption.
What’s next: Staff will finalize contract documents and handbook language for formal signatures and implementation; FSG may begin the sanitation-rate study immediately per the approved authorization.
Votes at a glance (as recorded in the meeting): - Resolution 2026-02 (MVH allocation): approved, recorded as 5-0. - ELW Consulting contract (developer-paid project observation): approved, recorded as 5-0. - FSG sanitation-rate study (not to exceed $7,500): approved, recorded as 5-0. - Employee handbook increment change (to 2-hour increments): approved, recorded as 5-0. - Resolution 2026-03 (amend TIF/abatement apps; remove personal property option): approved, recorded as 4-1.
Council members requested that staff circulate final resolution and contract documents and that the sanitation-rate study include forecasts and recommendations for rate adjustments if needed. The council set the next regular meeting for March 3.
