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Madison County commissioners approve routine purchases, plats and contract payments
Summary
At its June 9 meeting in Virginia City the Madison County Board of Commissioners unanimously approved a package of routine items — including dumpster purchases, grants, subdivision final plats, TRMCC ADA contract payments and several resolutions — and continued a rail-authority request for more information.
Madison County commissioners unanimously approved a series of routine administrative actions at their June 9, 2026 meeting in Virginia City, including purchases, grant acceptances, final plats and contract payments.
The board voted to approve the consent agenda, which included minutes from June 1–3, a task order amendment for Pathways to Recognition, a $100 veteran grave marker reimbursement and claims approvals. Commissioners also approved the purchase of new solid-waste dumpsters after a presentation by Solid Waste Foreman Dillan Haugland and sanitation staff Kacey Smart.
The commissioners accepted a National Wild Turkey Federation bio-control grant for the Weed District after a presentation by Clayton Marxer and supplemental remarks from Melissa Griffiths via WebEx. The board adopted Resolution 28-2026 declaring certain utility task vehicles surplus property. Grants Manager Shawna Lutgen presented a TRMCC ADA Improvements Change Order #4 for $4,583.59 and Payment Application #7 for $122,713.27; both were approved.
The board approved CDBG Request for Funds #6 for the Harrison Phase 2 Project in the amount of $3,879.00 and accepted the Great West bid for the county’s Capital Improvement Plan. The board also approved an On-Call Engineering and/or Grant Administration Services RFP and accepted the DUI Task Force plan for SFY2027 as presented by Esther Lince.
On land-use matters, Planner John Herrington recommended — and the board approved — the final plats for the Storter First Minor Subdivision (dividing an ~20-acre tract into four ~5-acre lots) and the Holtz First Minor Subdivision (reconfiguring two lots totaling 40.225 acres into four lots sized roughly 7–13.03 acres). The board approved Action Inc.’s Community Service Block Grant item after a presentation by Margie Seccomb, and it authorized an RFQ for a Housing Board Coordinator.
Commissioner Todd moved, and Commissioner Gilman seconded, to continue requiring each department to submit a CI-134 Budget Reduction Plan until more information is available. The board also approved the 2026 Audit Committee members and adopted Resolution 29-2026 authorizing the county road supervisor to designate work zones and special speed limits on county roads.
On personnel and budget scheduling, commissioners approved reclassifying the Justice Court clerk of court to an 'other department' category in the salary schedule and denied proposed IT and HR pay increases and a job-title change. The meeting adjourned at 11:00 a.m.; the next regular meeting is June 16, 2026, at 10:00 a.m. in the Administrative Building public meeting room.
Speakers referenced in this article include Commissioner Ronald E. Nye (Chair), Commissioner Duke W. Gilman (District 1), Commissioner William A. Todd (District 3), Solid Waste Foreman Dillan Haugland, Sanitation staff Kacey Smart, Weed Coordinator Clayton Marxer, Melissa Griffiths (WebEx participant), Grants Manager Shawna Lutgen, Planner John Herrington, Margie Seccomb of Action Inc., and Esther Lince of the DUI Task Force.
