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Hidden Valley Lake finance committee recommends multiple vendor contracts and a procurement update
Summary
The Hidden Valley Lake Community Services District Finance Committee on March 11 reviewed several vendor proposals and revisions to procurement policy and will recommend the Board approve contracts for well repair, generator design, after‑hours service software and an emergency notification system.
The Hidden Valley Lake Community Services District Finance Committee met March 11, 2026, and recommended that the Board approve a series of contracts and a policy revision intended to maintain system reliability and improve customer service.
Committee members reviewed a PumpMan quote of $35,628.02 for repair and maintenance of Well 2. The Utility Supervisor recommended a vertical turbine pump over a submersible, saying the vertical turbine better matched operational needs and would help prevent further deterioration of the system. The committee voted to recommend the Board approve the PumpMan quote and authorize the General Manager to sign the agreement.
The committee also reviewed proposed revisions to Procurement Policy No. 2106. Staff said the changes aim to improve clarity, enhance transparency, and align the policy with current regulatory requirements and best practices. The Finance Committee will recommend the Board adopt the revised policy as presented.
On technology and service items, staff described a $34,997 proposal to contract with Daupler for after‑hours service call assistance software, citing projected improvements to response times, communications and incident tracking. The committee will recommend the Board approve the Daupler contract.
For backup power, the committee reviewed DCCM’s design proposal for the Wellfield–Water Plant Generator Project, priced at $98,614. Staff said completing design work is a necessary step to secure reliable emergency power for the wellfield and treatment operations. The committee will recommend the Board approve the DCCM proposal.
Staff also presented a proposal to contract with GOGov for emergency notification software at $4,300 per year, noting the platform’s ability to deliver timely alerts to residents and bolster public‑safety outreach. The committee will recommend the Board approve that contract.
All of the above items were presented by staff during the meeting; the committee’s action was to forward recommendations to the Board rather than to finalize contracts at the Finance Committee level. The Board will consider these recommendations at a forthcoming public meeting.
