Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Fundraising topic
No spam. Unsubscribe anytime.
Youth advisory committee sets plan for trivia-night fundraiser, tasks members to secure sponsors
Summary
The committee voted to hold a trivia-night fundraiser at the rec center, set a target attendance of roughly 75–100 people, and asked each member to solicit three sponsors (about $100 value) ahead of the Jan. 22 meeting.
Members of the Youth Advisory Committee on Dec. 11 voted to hold a trivia-night fundraiser to raise money for future activities and programming.
The committee chose the rec center as the preferred venue because it typically does not incur rental fees, and Staff member (speaker S2) said the group had opened initial discussions with Trivia 30, the event company, and with local food vendors including 1st Love. "He said he'll work with us... it's a charity event, so we'll do our best to keep it in a price range that makes sense for you," S2 said.
Committee members set a target attendance range of about 75–100 people and discussed ticket-pricing options; suggestions ranged from $10 to $20 per person and the group debated whether to sell team or individual tickets. Members also discussed logistics such as whether to serve donated food and whether to collect cash on-site, with S2 warning that on-site cash handling can be complicated.
To fund the event, the committee asked each member to solicit at least three sponsors with an estimated value of about $100 each by the next full meeting. "Everyone needs at least 3 sponsorships by the next meeting," the Chair (S1) said during the discussion. The committee also noted an existing PayPal account that had been used for a prior tree-conservation fundraiser and agreed it could be used to collect donations.
Other planning details identified for follow-up include finalizing the event date (to be confirmed after the Jan. 22 meeting), confirming whether school culinary students or local restaurants can provide discounted food, deciding on prizes (to be funded by sponsorships), and designing promotional materials for the city Facebook page and local paper. Staff member (S2) said they would email the city reporter Julia Roberts to coordinate press interest and whether an interview is preferred.
The committee returned to and approved the Oct. 23 minutes during the same meeting, and members were reminded the next meeting is Jan. 22, when they expected to confirm logistics and ticketing.
The committee did not finalize ticket prices or a firm event date at the Dec. 11 meeting; those items will be revisited at the January meeting.
