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Pittsboro parks board transfers $33,004.58 to trust fund, approves small equipment purchases and a used utility vehicle
Summary
The Pittsboro Parks Board voted to move $33,004.58 from its park‑impact account into a trust fund to earn interest, approved purchases of a chainsaw and other small items, and authorized acquiring a used utility vehicle pending confirmation of its hours and condition.
The Pittsboro Parks Board voted to transfer $33,004.58 from the Park Impact Fund into the Trust Indiana Fund and approved several equipment purchases at its most recent meeting.
Staff reported that park-impact fees have begun to rebuild as new permits were pulled for Hidden Hills and that the two park impact accounts now total about $103,000. "Right now, park impact sits in about a $103,000 between the two accounts," said Committee member (S2), who presented the budget update and the recommendation to move a portion into a higher‑yield trust.
After discussion about allowable uses and the option to move funds back as projects arise, a motion to transfer $33,004.58 was made, seconded and approved by voice vote. The board asked staff to notify the town clerk and to note the transfer in the minutes.
The board also approved several small equipment items. Members agreed to spend up to $500 to replace a missing chainsaw and related chain parts after staff outlined maintenance needs for tree trimming and cleanup (motion approved by voice vote).
On a larger equipment item, the board authorized purchasing a used 2004 utility vehicle (a "gator") offered by town staff, with the motion conditioned on verification of the vehicle's hours and mechanical condition. The motion directs staff to confirm hours and finalize a purchase price of approximately $5,000, funded from the parks account identified in the meeting. Board members discussed resale or sale to the local little league if the vehicle is surplus once new equipment arrives.
Members also covered procurement and contracting rules. The board reviewed the town's request that monthly purchase order (PO) information—including POs under the local approval cap—be included in reports to town council. Currently the board can approve POs up to $7,500; several members said that threshold delays projects and asked staff to compute an average PO to propose a revised cap to the town council.
Why it matters: moving a portion of park-impact fees into a trust aims to earn higher interest while leaving funds available for future park projects; at the same time the board is balancing near‑term maintenance needs and equipment replacements that affect day‑to‑day park operations.
Votes at a glance: - Transfer $33,004.58 from Park Impact Fund to Trust Indiana Fund — approved (motion and voice vote). - Purchase chainsaw (not to exceed $500) — approved (voice vote). - Authorize acquisition of used 2004 utility vehicle pending hours and condition check (approx. $5,000, funds from account 2,300) — approved (motion and voice vote).
Next steps: staff will notify the town finance office of the trust transfer, confirm equipment specifics (gator hours/condition and chainsaw specs), and return with any contract or procurement changes recommended for the town council to consider at the upcoming budget meeting.
