Hackberry Elementary School District #3 board adopts wide policy package, rejects advisory policy on referrals to other agencies

Leanne Donason, Governing Board President, called the Hackberry Elementary School District #3 special meeting to order July 14, 2025, at Cedar Hills School in Kingman. The board, with Superintendent/Principal Christina Ramirez present and board member Bryan Wright absent, considered and voted on a series of advisory policies listed on the agenda.

The board voted, in a series of motions that passed unanimously 4-0, to adopt a large package of advisory policies covering student activities and discipline, board governance and operations, fiscal management, purchasing, audits, payroll and property disposition. Specific approvals included Advisory Policies 783–786 (student fund-raising, discipline exhibit, parental involvement and public concerns about instructional resources), #808 (Special Instructional Programs), governance-related policies 819–821, the policy bundle numbered 823–857 (with deletions noted in the agenda), 859–862, 863–865, and policy group 876–905 addressing budget, procurement, accounting and related procedures. Several motions identified the mover and seconder on the record (for example, Tammy Herrera moved and Pam Adams seconded approval of the meeting agenda); the transcript records each of those motions as passing 4-0.

The board chose not to adopt Advisory Policy #716 (JLDAB — Referrals to Other Agencies), acting on the policy’s second reading. Pam Adams moved to not adopt Policy #716; Valerie Grimes seconded and the motion passed 4-0.

Members also approved Advisory Policy #822 (Board Powers and Responsibilities) with a specific revision: the Quorum and Vacancies section was amended to include a 15-minute wait time. The board approved Advisory Policy #858 with the removal of section BIBA-R (Board Member Conferences and Workshops). Those changes appear in motions recorded on the agenda and were adopted by unanimous vote.

The agenda set out public comment procedures (three minutes per speaker, with the possibility of yielded time) and routine reports from the Business Manager, the School Board, and the Superintendent; the transcript provided the agenda text but does not record any public speakers or extended discussion during the meeting. The meeting adjourned at 10:50 a.m. after a motion by Tammy Herrera and a second by Valerie Grimes. The board scheduled its next meeting for August 12, 2025. Requests to place items on a future agenda were directed to Superintendent Christina Ramirez at cramirez@hesd.net and must be submitted five business days prior to agenda creation.

The meeting materials list the policies and exhibits considered by number and title as recorded on the agenda packet; where the agenda indicated a deletion or a new exhibit, the text in the agenda is reflected here as "deleted" or "new" rather than as substantive changes not described in the record.